City of Toronto Jobs

Budget Assistant

Job Description

Major Responsibilities:

• Monitors, analyzes and reconciles financial accounts.
• Prepares adjusting entries and correspondence as required
• Compiles and analyzes financial information required for the preparation and ongoing monitoring of budgets and makes recommendations regarding future needs.
• Liaises with the Financial Planning Division, People & Equity Division, PPEB Division, Accounting Division and the Purchasing Division, regarding budget, complement, payroll, accounting and purchasing matters
• Provides cost and revenue analysis and identifies problem areas.
• Reviews and ensures compliance with corporate and departmental financial and administrative directives and policies regarding budget, complement, payroll and accounting issues
• Performs financial research for special projects under direction of Manager, Financial Planning & Accounting, and Divisional Budget Analysts.
• Prepares budget estimates, budget documents and business cases based on input from the Program Managers and assist with external Ministry reports requirements.
• Monitors monthly expenditures and produces monthly variance and gapping reports for assigned programs.
• Advises the Program Manager of significant surplus deficit funds and projected trends
• Receives cash and cheques for deposit.
• Reviews all petty cash vouchers and maintains the petty cash fund.
• Prepares purchase requisitions, cheque requisitions and departmental purchase orders.
• Prepares journal corrective entries and reviews purchase requisition for availability of funds
• Processes payment of invoices and employee reimbursements.
• Performs accounting functions in accordance with Divisional procedures
• Prepares divisional annual, quarterly and monthly financial statements & accounting analyses, schedules, and liability accruals

Key Qualifications:

Your application must describe your qualifications as they relate to:

1. Post-secondary education in a discipline pertinent to the job functions such as accounting or finance or business administration or the equivalent combination of education and/or related experience.
2. Considerable experience with budgeting, coordination of budgets and grant receipts.
3. Experience with automated accounting, accounts receivable and purchasing systems such as SAP.
4. Experience with computerized word processing and spreadsheet applications such as Microsoft Word and Excel.

You must also have:

• Ability to coordinate large amounts of financial and statistical data for analysis and reporting.
• Knowledge of current accounting procedures and techniques.
• Knowledge of Financial Controls and Municipal codes as they relate to finance and purchasing.
• Basic knowledge of the City of Toronto’s purchasing and accounting policies and procedures.
• Ability to coordinate financial and statistical data for analysis and reporting.
• Ability to establish and maintain effective working relationships with all levels of staff, clients and the public in an efficient and diplomatic manner.
• Ability to deal with confidential matters.
• Excellent interpersonal skills and the ability to work effectively independently and as a member of a team.
• Excellent verbal and written communication skills with the ability to prepare correspondence, memoranda and reports.
• Organizational skills and ability to perform in a high-pressure environment.
• Excellent problem solving skills.