Dubai Top Companies Careers

Nestle

Executive Assistant 

POSITION SUMMARY

When you think Nestlé, what’s the first thing that comes to mind? We might be known as the world’s biggest food and beverages company, but much more goes into the DNA that makes us who we are. From the health and wellness of our consumers, the quality of our products and the passion that drives our employees, there’s always more to life within our fray.

As such, we’re looking for an Executive Assistant to join our dynamic team. As the Executive Assistant, you will play an important role in contributing to the effectiveness of the day to day operations. If you are an UAE National eager to learn and be part of an exciting, inclusive team – we’d love to hear from you!

A DAY IN THE LIFE …

  • Update the calendar of Division Head based on meetings, traveling and annual leaves
  • Follow up the business trips and annual leaves of population reporting to Division Head
  • Arrange visa requirements and ticket booking ahead of time
  • Prepare all documents required for travels and meetings
  • Follow up with OBs for the creation and approval of POs and send it to suppliers
  • Follow up with suppliers to send invoices to finance department
  • Arrange for external meetings and workshops (hotel booking, dinner booking, entertainment booking, meeting room set up, stationary needs…etc)
  • Consolidate the minutes of the meetings and send to concerned stakeholders
  • Consolidate the Org Charts of the Sales team
  • Consolidate the proud moments from stakeholders
  • Follow up with the team on monthly meeting presentations
  • Maintain office systems, including data management and filing
  • Contribute to Employee Relations by planning and execution of company’s events and activities (Service Awards, Mother’s Day…etc)
  • Be part of the SHE Committee: Ensure BBSHE observation for the division in HO is on track by end of each quarter and spread awareness
  • Track Staff Requisition Forms submitted for the division to assure alignment
  • Communicate with other departments in order for business to run smoothly
  • Answer and transfer inbound phone calls
  • Receive and direct visitors
  • Distribute incoming correspondence
  • Maintain office supply inventories
  • Handle birthday cakes and team events/outings Arrange and coordinate complex travel schedules, accommodations, and all trip logistics
  • Coordinate, arrange, and run logistics for staff meetings and a variety of other Nestle meetings, including preparing meeting materials ahead of time
  • Compile special reports, letters, and memos using various software tools, including Word, Excel, and PowerPoint
  • Handle and maintain highly confidential and sensitive information

What will make you successful…

  • Excellent verbal and written communication skills
  • Ability to listen and simplify details depending upon target audience; ability to influence others
  • Exceptional ability to organize work and tasks; attention to detail and excellent follow-through
  • Ability to work and thrive in a fast-paced environment and execute effectively against multiple projects and deadlines
  • Ability to interface effectively with all levels of staff and executives within the company
  • Demonstrated ability to take initiative, anticipate needs and exercise independent and sound judgment
  • Demonstrated passion for learning new things, continuous improvement sharing best practices

To apply for this job please visit jobdetails.nestle.com.