Legal Assistant Jobs Toronto

Maxims Limited Partnership

Legal Assistant

Full Job Description

Who We Are:

Aird & Berlis LLP is a prominent Canadian business law firm located in the heart of Toronto’s financial district, across from Union Station. With over 220 lawyers, business advisors and patent agents, we serve clients across Canada and globally.

What We Believe In:

The firm is committed to ensuring that all members of the Aird & Berlis LLP community feel valued, respected and supported. We are a dedicated group of diverse individuals who care about each other, the work we produce and the client service we provide. We go to great lengths to foster a professional, supportive environment for all firm members so you can focus on the important things: client service, your career and your life.

What We Are Looking For:

Aird & Berlis LLP is seeking a legal assistant to join our Corporate Services Department to work along side our Corporate Law Clerks. For optimal learning and growth, this opportunity is in-firm. This position is ideal for someone who has strong attention to detail, is service oriented and can work independently but would like to be mentored by our experienced clerks. The successful candidate will play an important role in supporting the department through various administrative requirements and tasks.


Assisting the Corporate Law Clerks with the following tasks (but not limited to):

  • Preparation of corporate legal documents (i.e. resolutions and related minute book materials, including share certificates and corporate information sheets) using established precedents
  • Preparation and maintenance of directors’, officers’ and shareholders’ ledgers and registers within a corporate database
  • Preparation of standard correspondence, including reporting letters, as required, using established precedents
  • Preparation of various government forms (i.e., business name registrations, partnership registrations, limited partnership registrations, extra-provincial applications and annual returns and HST application) within a corporate database
  • Input and maintenance of corporate records and information in accordance with standard procedures within a corporate database
  • Minute book and general filing
  • Drafting and filing notices online through ON service provides
  • Handle administrative details with respect to accounting, opening and closing files, docketing and expenses
  • Willingness to work the occasional overtime to meet the project delivery requirements
  • Accountable for all work assigned
  • Take initiative
  • Confidential


  • Minimum of three years’ previous legal assistant experience, preferably with corporate knowledge
  • Successful completion of post-secondary program in a legal assistant or law clerk program
  • Thorough knowledge, understanding and ability to apply working knowledge of the relevant corporate statutes
  • Able to type on a typewriter
  • Able to work in the office


  • Microsoft 365 Suite of Applications, CorpLink, Ecore and Adobe Acrobat
  • Strong verbal and written communication
  • Ability to problem solve
  • Good judgment and decision making skills
  • Strong interpersonal skills
  • Organized
  • Resourceful
  • Detailed

Why You Should Apply:

  • Opportunities for growth and on the job training and development
  • Competitive compensation and benefits package
  • We pride ourselves on being a mid-sized firm with a family feel
  • Active involvement in our community with opportunities to volunteer
  • Mentor program
  • Wellness Programs

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