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Records Associate

Full Job Description

Under general supervision, the selected candidate will perform various functions within DOT’s Records Management unit including but not limited to: liaising on a regular basis with all Agency units at various sites throughout the city of New York to assist them in their compliance with the Agency’s records management protocols. The selected candidate will routinely conduct data entry, search for electronically stored information, and prepare records for offsite storage. Will assist the supervisor in communicating with units within the Agency to provide necessary support and training in records management. Assist in inventorying/archiving records and performing related functions. The selected candidate will travel to various DOT locations and off-site records storage facility on an as needed basis.

Minimum Qual Requirements

1. A four-year high school diploma or its educational equivalent approved by a State’s Department of Education or a recognized accrediting organization and one year of full-time experience in the receiving, retrieving, distributing or disposing of records, archival or library materials; or

2. An associate degree or 60 semester credits from an accredited college; or

3. A satisfactory combination of education and/or experience equivalent to “1” or “2” above. However, all candidates must have a four-year high school diploma or its educational equivalent.

Preferred Skills

Attention to detail and good organizational skills preferred. Basic Microsoft Word and Excel knowledge desired.

Additional Information

As a current or prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. Please review the notice to see if you may be eligible for programs and how to apply at nyc.gov/studentloans or nyc.gov/dcas.

TO BE CONSIDERED FOR THIS POSITION CANDIDATE MUST BE SERVING PERMANENTLY IN THE TITLE OF PUBLIC RECORDS AIDE, OR REACHABLE ON THE PUBLIC RECORDS AIDE CIVIL SERVICE LIST, OR ELIGIBLE UNDER THE 55A PROGRAM.

To Apply

All resumes are to be submitted electronically.

Current City Employees: Please log into Employee Self Service (ESS) at https://hrb.nycaps.nycnet, follow the Careers link and search for Job ID# 557310.

All other applicants: Please go to www.nyc.gov/careers/search and search for Job ID# 557310.

If you do not have access to a personal computer: Please visit your local public library. Most public libraries have computers available for use. No phone calls, faxes or personal inquiries permitted. Only those applicants under consideration will be contacted.

55-a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Hours/Shift

35hrs

Work Location

59 Maiden Lane, NY, NY

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

To apply for this job please visit www.indeed.com.