The Philadelphia Housing Authority
Administrative Assistant I
Full Job Description
Under general supervision, performs a variety of administrative functions supporting management-level, or executive-level, personnel; prepares correspondence; maintains departmental records and filing systems; completes or coordinates special projects; assigned work is generally less complex than that of Administrative Assistant II; performs related duties as assigned.
Education, Training and Experience Guidelines:
High School Diploma, or GED, AND three (3) years administrative support experience; OR an equivalent combination of education, training or experience. Completion of formal post high-school education and training preferred.
Required Knowledge of:
PHA organization, operations, policies and procedures; HR Manual and Employee Handbook; HUD Regulations; Standard Operating Procedures; principles and practices of office administrations; general office practices, equipment, and computer software; records management principles; departmental records, reports, and documentation; Business English, spelling, punctuation, and mathematics; telephone etiquette and customer service protocol.
Required Skill in:
Coordinating and performing a variety of professional administrative functions; providing skilled secretarial support to management-level personnel; preparing correspondence, agendas, and various types of documents; maintaining departmental records and filing systems; answering incoming calls and responding to public inquiries; working under pressure of deadlines, and establishing and maintaining effective working relationships with co-workers, clients, and the general public; operating a personal computer utilizing standard and specialized software; effective verbal and written communication.
LICENSE AND CERTIFICATION REQUIREMENTS:
- Possession of a valid Commonwealth of Pennsylvania Driver’s License may be required.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT:
Work is typically performed in a standard office environment.
Maintains calendars, sets appointments; maintains reports, schedules and takes minutes of meetings; completes requisitions, and processes invoices for payment after approval; maintains reports, prepares letters, memos, and correspondence for the department; maintains departmental file system; receives and distributes incoming mail; disseminates information and routes incoming calls to appropriate point of contact; follows up to insure timely completion of delegated assignments; works on special projects as assigned; may perform back-up duties for other positions within the work group to ensure continuity of operations; maintains and enforces all aspects of security and confidentiality of records and information; may represent supervisor at meetings; AND performs other duties as assigned or required.
How To Apply
All applications will be accepted through the Philadelphia Housing Authority’s Jobs Board at www.pha.phila.gov/jobs
PHA is an equal opportunity employer and makes all employment decisions on the basis of individual qualifications without regard to race, creed, color, sex, sexual orientation, gender identify, pregnancy, national origin, ethnicity or ancestry, religion, age, disability, citizenship, marital status, military or veteran status, genetic information, or any other protected characteristic.
Job Type: Full-time
Pay: $39,000.00 per year
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Professional development assistance
- Tuition reimbursement
- Vision insurance
- Monday to Friday
Work Location: One location
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