Philadelphia Housing Authority Careers

The Philadelphia Housing Authority

Administrative Assistant I

Full Job Description

Marketing Statement

Under general supervision, performs a variety of administrative functions supporting management-level, or executive-level, personnel; prepares correspondence; maintains departmental records and filing systems; completes or coordinates special projects; assigned work is generally less complex than that of Administrative Assistant II; performs related duties as assigned.

Qualifications

Education, Training and Experience Guidelines:

High School Diploma, or GED, AND three (3) years administrative support experience; OR an equivalent combination of education, training or experience. Completion of formal post high-school education and training preferred.

Required Knowledge of:

PHA organization, operations, policies and procedures; HR Manual and Employee Handbook; HUD Regulations; Standard Operating Procedures; principles and practices of office administrations; general office practices, equipment, and computer software; records management principles; departmental records, reports, and documentation; Business English, spelling, punctuation, and mathematics; telephone etiquette and customer service protocol.

Required Skill in:

Coordinating and performing a variety of professional administrative functions; providing skilled secretarial support to management-level personnel; preparing correspondence, agendas, and various types of documents; maintaining departmental records and filing systems; answering incoming calls and responding to public inquiries; working under pressure of deadlines, and establishing and maintaining effective working relationships with co-workers, clients, and the general public; operating a personal computer utilizing standard and specialized software; effective verbal and written communication.

LICENSE AND CERTIFICATION REQUIREMENTS:

  • Possession of a valid Commonwealth of Pennsylvania Driver’s License may be required.

PHYSICAL DEMANDS AND WORKING ENVIRONMENT:

Work is typically performed in a standard office environment.

Responsibilities

Maintains calendars, sets appointments; maintains reports, schedules and takes minutes of meetings; completes requisitions, and processes invoices for payment after approval; maintains reports, prepares letters, memos, and correspondence for the department; maintains departmental file system; receives and distributes incoming mail; disseminates information and routes incoming calls to appropriate point of contact; follows up to insure timely completion of delegated assignments; works on special projects as assigned; may perform back-up duties for other positions within the work group to ensure continuity of operations; maintains and enforces all aspects of security and confidentiality of records and information; may represent supervisor at meetings; AND performs other duties as assigned or required.

How To Apply

All applications will be accepted through the Philadelphia Housing Authority’s Jobs Board at www.pha.phila.gov/jobs

Closing Statement

PHA is an equal opportunity employer and makes all employment decisions on the basis of individual qualifications without regard to race, creed, color, sex, sexual orientation, gender identify, pregnancy, national origin, ethnicity or ancestry, religion, age, disability, citizenship, marital status, military or veteran status, genetic information, or any other protected characteristic.

Job Type: Full-time

Pay: $39,000.00 per year

Benefits:

  • Dental insurance
  • Employee assistance program
  • Flexible spending account
  • Health insurance
  • Life insurance
  • Paid time off
  • Professional development assistance
  • Tuition reimbursement
  • Vision insurance

Schedule:

  • Monday to Friday

Work Location: One location

To apply for this job please visit www.indeed.com.